How to Select a Function Venue

Planning an event takes a lot of thought and time. There are many factors that need to come together for a successful event. But one of the first things you need to do is to decide where the event is going to take place. This will determine how the rest of the event will go.

You need to think about the type of function you are having when you are selecting a venue. There could be a vague idea you have in terms of ambience but you need to research and come up with a few parameters to evaluate the available venues. The flexibility of your schedule will also affect the venue you will choose. You need to think about the time of day or night that the event will take place and have a clear budget in mind. The number of guests should be confirmed or you should have a rough estimate of the maximum number of guests who will be attending the event. There are certain space requirements that you need to consider as well such as whether you want to have a stage or dance floor, whether you are looking for an open or enclosed venue etc.

The location is the main consideration when selecting a venue. You may have guests who are coming from further away. So you need to see whether they can reach the venue easily and whether there is sufficient parking. If this is a work event, you can look for a venue closer to your office so that everyone will find it easy to get to the venue. You can ask about the route to Echuca function venues so that you can get an idea about the accessibility. If your guests are arriving from out of town, then it is better to look for venues that are closer to the airport so that there is little distance they need to cover and they will also be able to find the venue quite easily.

The venue should have sufficient parking and the parking lot they provide should be secure. A tip when evaluating the parking conditions is to check whether the parking is paved or tarred. This will allow your guests to walk comfortably especially if they are in high heeled shoes. If there is turf, then it is possible that shoes will sink to the ground and they will have a much less even walk to the venue. Check for lighting of the parking lot and whether CCTV cameras are installed. Some parking lots will even have a security officer for added safety. You need to be sure of the number of guests who are attending. There can’t be large variations of the number so close to the event. This is important because the venue has to comfortably accommodate all the guests. Some venues will have minimum requirements so this is something you need to clarify beforehand. Also, to ensure the comfort and convenience of the guests you need to make sure that the venue provides the required services and amenities. This includes the furniture that is hired for the event, linen, audio visual equipment, catering facilities, bathrooms etc.